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Administration & Accounts Manager
We are looking for an exceptional Administration & Accounts Manager to join our team at MOORE.
This is a key position within our business and one we place enormous value on.
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We are looking for an exceptional Administration & Accounts Manager to join our team at MOORE.
This is a key position within our business and one we place enormous value on. Our Administration & Accounts Manager sits at the heart of our day-to-day operations, taking responsibility for a broad range of financial, accounts, payroll, insurance, employee and general administration functions.
We are looking for an experienced, capable and highly organised person who takes pride in their work, can be completely trusted with confidential and financial information and is comfortable taking ownership of their role without needing close supervision.
We need someone who understands the importance of getting the details right, stays ahead of deadlines, follows things through and can confidently manage a busy and varied workload.
Reporting to and working closely with the company owners, you will take responsibility for the smooth running of our core administration and accounts functions, including:
Payment Claims
Debtor Invoicing
Reconciliations
Supplier Payments
Payroll
GST & PAYE
Management of Xero
Budget Tracking
Building Contracts and Associated Administration
Insurance Management
Employee Contracts and Employment Administration
Responding to Supplier and Client Administration Queries
Typing and Formatting Quotes and Estimates
Filing and Record Management
Overseeing the day-to-day administration requirements of the business
As with any key administration role, there will also be plenty of things that don't fit neatly into a job description. We need someone who is comfortable being the person who notices what needs doing and gets it sorted.
Above all, we are looking for someone experienced, dependable and exceptionally well organised. You will need to be someone who can be given responsibility and trusted to run with it. You will be managing important financial information, deadlines and processes, so accuracy, discretion and follow-through are essential.
You will ideally bring:
Strong previous experience in a senior administration, accounts or office management role
Excellent working knowledge of Xero
Strong accounts administration and reconciliation experience
Experience with payroll, GST, PAYE and general financial administration
Exceptional organisation and time-management skills
A very high level of accuracy and attention to detail
The ability to prioritise and manage multiple deadlines without constant direction
Confidence communicating with clients, suppliers, employees and professional advisers
Excellent written and verbal communication skills
Sound judgement and the ability to handle confidential information appropriately
A practical, solutions-focused approach - if something needs following up, you follow it through
Confidence working both independently and as part of a wider team
Previous experience or knowledge of the building/construction industry would be a significant advantage. An understanding of payment claims, retentions, building contracts and the general flow of construction administration would allow you to hit the ground running.
About MOORE: MOORE is a Nelson-based building and engineering company with both construction and structural engineering capabilities in-house. We are a busy, established business with a strong team and a hands-on approach from our owners and management. We take pride in the quality of our work, but equally in having strong systems and good people behind the scenes supporting our projects.
For the right person, this is an opportunity to take ownership of an important position within the company. If you are highly organised, experienced, trustworthy and looking for a role where your contribution genuinely matters, we'd love to hear from you.
What we offer
A stable, full-time position within an established local company
A high level of trust and autonomy in your day-to-day role
Owners who are accessible, supportive and involved
A friendly, hardworking team with a strong workplace culture
A role where your knowledge, ideas and experience will be listened to and valued
The opportunity to really make the role your own, while inheriting well-established systems and processes
Variety - this is a role where you will be involved across many different areas of the business
The satisfaction of being an important part of a business where what you do genuinely makes a difference
Most importantly, we're looking for someone who wants to become part of MOORE for the longer term. We want you to enjoy coming to work, feel proud of the part you play in the business and know that your contribution is valued.
To apply, please send your CV along with a cover letter outlining your relevant experience.
Administration and Health & Safety Assistant
We are looking for a capable and organised Administration & Health & Safety Assistant to join our team at MOORE Ltd.
This is a varied part-time role supporting our Administration Manager and wider team, while also taking responsibility for the administrative side of our Health & Safety systems.
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We are looking for a capable and organised Administration & Health & Safety Assistant to join our team at MOORE Ltd.
This is a varied part-time role supporting our Administration Manager and wider team, while also taking responsibility for the administrative side of our Health & Safety systems.
It would suit someone who loves being organised, notices the details, follows things through and takes satisfaction from keeping everything up to date and running smoothly.While this is a support role, it is an important one. We need someone who is reliable, proactive and comfortable taking ownership of their regular responsibilities without needing to be reminded what needs doing.
Working alongside our Administration Manager and wider team, your responsibilities will include:
Supporting day-to-day accounts administration, including loading supplier invoices and checking monthly statements
Managing the administrative side of our Health & Safety systems, including records, reporting and follow-up
Coordinating staff training, licences, renewals and Health & Safety monitoring
Maintaining company vehicle fleet and registers
Assisting with staff and supplier administration
Maintaining accurate filing, records and project close-out documentation
General office administration and providing practical support to the team as required
Providing backup and leave cover for key administration functions, including payroll and other accounts processes, with appropriate training and support
There will naturally be plenty of other small things that come with being part of a busy office. We are looking for someone who is happy to pitch in, sees what needs doing and gets on with it.
We are looking for a confident and experienced administrator with excellent organisational skills. You will ideally be:
Extremely organised with strong attention to detail
Reliable, trustworthy and able to work independently
Proactive - someone who follows things up rather than waiting to be asked
Confident using computer-based systems and learning new software
Comfortable maintaining registers, records and compliance documentation
A clear and confident communicator who is happy following things up with staff when required
Able to juggle a variety of smaller tasks without letting things fall through the cracks
Friendly, practical and willing to help wherever needed
Previous experience with Health & Safety administration would be a definite advantage, particularly within construction, engineering or another compliance-focused industry.
What we offer: At MOORE, we're proud to have a friendly, down-to-earth team and a workplace where people are trusted to do their jobs well. Our owners are actively involved in the business, and we genuinely value the people who work alongside us.
This position is currently two days per week, working 9.00am-2.30pm. For the right person, there may be scope for the role to grow over time, both in hours and responsibility, as their knowledge of the business develops and our needs evolve.
You'll be joining:
A supportive and established local business
A friendly team who enjoy working together
A role where you will be trusted and your contribution appreciated
A well-established administration team and systems
Plenty of variety - no two days are exactly the same
A workplace where people are encouraged to contribute ideas and improve the way we do things
We're looking for someone who will become a valued part of our team and take genuine pride in helping keep the business organised, compliant and running well.
If you're an experienced administrator looking for a varied part-time position where your contribution really matters, we'd love to hear from you. Please send us your CV along with a brief cover letter telling us a little about yourself, your relevant experience and why this role appeals to you.
